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BUILDING A
TAKT PLAN
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Identify your start and end dateDiscuss with business development what was sold and promised in the interview. Discuss as a team what duration would be competitive in the local market for this type of building. Decide as a team what your preliminary target is.
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Research your drawingsRead the general notes, front matter, typical details, and one-line diagrams. Research the entire project and visualize in 3D.
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Identify the general flow of the project based on known constraintsIn what direction will the project flow? Where are the constraints? Where will material access be? What areas need to begin first to support MEP infrastructure? What horizontal and vertical flows do you have? What’s the client prioritization?
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Identify preliminary Takt zonesDraw in preliminary Takt zones based on your best guess.
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Identify preliminary Takt timeGuess on the Takt time. If you are not sure, choose a five day Takt time.
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Pull plan a typical sequence to startIdentify the preliminary Takt zone you want to pull plan by phase. Send out homework to trades with the conditions of satisfaction. Perform the pull plan with the trades.
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Create the Takt sequenceList the pull plan activities with durations. Find the most common Takt time. Level other items to that Takt time and package them into work steps, work packages, and Takt wagons. Create the sequence legend. Create your first representative Takt sequence.
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Create the Takt phaseSimulate the Takt phase with the right stagger between sequences.
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Identify logistics flowLabel each Takt sequence with a Takt zone indicator.
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Optimize the throughput with Little’s LawRun a simulation of the ideal throughput by using Little’s Law - (TW + TS - 1) x TT = Duration (throughput time).
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Network phases togetherCreate other Takt phases. Network them together with interdependence ties. Check the logic of your ties and the relationship between phases. Place all phases with ties into the right time scale according to the start and end date.
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Develop work stepsList work steps for each work package. Estimate the duration of the steps or cycle time. If there is more cycle time than time in a Takt time, consider moving work steps to another work package in another Takt time.
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Trigger planning buffers in the systemIdentify any high-risk features of work in your sequences. Ask yourself what planning, quality preparation or forward checks need to be done for those steps, work packages, or Takt wagons. Enter in work steps into forward Takt times or as a planning buffer Takt wagon to trigger the planning and preparation of the work soon enough to ensure the success of that work.
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Add buffersAdd in the appropriate buffers from the buffer section in the book and perform the parametric calculations in the schedule health section of the book.
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Create standard workFor high-risk features of work, create a checklist of FOW boards showing visually how crews should install the scope of work.
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Identify bottlenecksIdentify bottlenecks by finding the slowest trade process.
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Verify with trade partnersTeach trades how to understand and visualize the Takt plan. Review the Takt plan with trade and get their buy-in on sequence, trade flow, process times within Takt wagons and the overall plan.
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Create logistics plan/drawingsCreate a logistics plan with all the correct checklist items.
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Create Takt zone mapsCreate Takt zone maps that show the Takt zones per the most current Takt zone outlines after the optimization that was done to identify the right batch sizes.
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Perform a risk analysisPerform the recommended risk analysis with the team. Adjust throughput times if possible. Communicate the results to all stakeholders.
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Align procurementAlign all procurement items to the schedule. Ensure your procurement tracking system is 100% ready to go.
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Review in a “fresh eyes” meetingIdentify potential risks. Identify potential solutions. Make assignments. Create your stage indicators. Populate your risk and opportunity register with cost and schedule risk amounts; mitigate the risk weekly in team meetings.
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Create roadblock tracking mapsCreate interior, exterior, and site roadblock tracking maps. Begin using them in all meetings.
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Track historical productionTrack historical production rates. Update work steps within the standard Takt wagons on the micro-level schedule.
We hope you have found this section helpful. You can use this as a guide and a tracker to ensure all your projects follow best practices in the development of your Takt plan.
There are different ways to create a Takt plan depending on; The phase you start the first draft with and how much influence your company has on the whole project. Below is the Takt creation list with process steps included to help you as a startup guide. Depending on the phase and influence sometimes you have to change the order of the different points. This is also included in the Takt Excel template:
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